My EMS Dashboard
To facilitate
coordination and accountability among the EMS team,
EnviroManager includes a dynamic dashboard
to centralize and coordinate all EMS task assignments. Users
log into their individual dashboard which contains a listing of EMS tasks
they are responsible for. The dashboard also
provides quick links to key EMS sections.
An active journal within
EnviroManager automatically tracks all task changes, ensuring
accountability and improving effective oversight of all assignments. Although
task updates can be made by anyone, task deletions can only be done by
a user with EMS Manager level responsibility.
Automated
Email Notification
EnviroManager automatically notifies users by email
when tasks are assigned to them. The software also notifies managers
when tasks become past due. Compliance 'alert' notifications are
automatically sent when due dates are about to expire or when non-conformances
are overdue by more than a prescribed number days.
Integrated workflow to quickly get you through
inventorying Aspects, setting up Objectives and Targets and establishing
Environmental Management Programs
The software gives organizations the a simple way to efficiently catalog
all activities that take place in your organization that might impact
the environment. The outcome of this process is a
ranked list of significant aspects (your organization's high risk activities)
that can be targeted for improvement programs.
Robust Document
Management and Controlled Record-Keeping
EnviroManager
gives users web-based access to all controlled documents (policies,
procedures, work instructions, SOPs, management plans, process flow diagrams,
checklists, and much more).
The EMS Manager controls
key EMS documents and is responsible for changes, edits, approvals, routing,
posting, archival and disposition of controlled documents and records.
EnviroManager can store
documents in their native formats (scanned
documents, CAD files, Acrobat PDF files, web pages, Microsoft Word, Excel,
Visio and PowerPoint Documents, Lotus Spreadsheets, Outlook e-mail, etc.).
Extensive Security
Features
EnviroManager provides multilevel security
based on user roles and associated access rights. Users
are grouped as follows:
- Public User (No username and password
required to view EnviroManager's pages with public access documents,
data and information)
- General User
- EMS Implementation Team Member
- Environmental Operations User
- Environmental Operations User (with
EMS Management Responsibilities)
- EMS Manager
- Administrator
Highlights of EMS Specific Features
EMS
Work Flow and Task Management
Workflow features include scheduling, assigning,
tracking, journalizing and archiving
all EMS tasks. Users log into EnviroManager's dashboard
to find a complete listing of all EMS activities they are individually
responsible for. Each users central dashboard helps keep the EMS
focused and operating smoothly with automatic
e-mail notification reminders used regularly to help organizations avoid
EMS lapses and compliance problems.
EnviroManager's features manage ALL requirements of
your EMS
From the Gap Analysis to the Management Review element
of an EMS EnviroManager manages it all for you. EnviroManager manages
all 17 Elements of a standard ISO 14001-conformant EMS as shown
in the diagram below and EnviroManager's Features Matrix here.
Organizational Review/Gap
Analysis
EnviroManager provides a complete ISO-14001 Gap Analysis questionnaire
that can be easily customized to organization-specific
requirements. Once questions are answered,
a Gap Analysis report is automatically generated highlighting areas that
the organization needs to focus on to successfully establish a complete
EMS.
Legal & Other Requirements
Managing regulatory compliance is a priority for all organizations.
EnviroManager streamlines compliance management
by giving organizations a tool to proactively identify, list and manage
all Legal & Other Requirements which from
laws, regulations, standard operating procedures,
company policies, work instructions, etc. The
software also tracks requirements associated with significant environmental
aspects.
EnviroManager can also
be used to track and manage time sensitive events
like permits and inspections. Tasks related to these activities
are automatically added to the responsible persons task list showing up
on the individuals personal dashboard as important to-do assignments
with programmable alarms and reminders.
The software includes a dynamic calendar
to highlight compliance deadlines and automatically
alert users when important dates such as permit
expiration dates become due.
Environmental Aspects,
Objectives and Targets
ISO 14001 requires organizations to identify environmental aspects and
associated impacts. EnviroManager provides advanced work flow capabilities
to systematically create, maintain, track and monitor
organization activities, processes and aspects.
The software
can flexibly rate environmental aspects
by organization-specific criteria that might include:
Impact Severity, Legal, Management Control,
Pollution Prevention, Perception, Policy and Cost criteria.
To focus the development
of Objectives and Targets, a risk analysis process can
also be initiated within the software on high
scoring significant activities to better assess activities that
need to be prioritized for improvement actions.
By studying the high scored aspects, organizations
can quickly develop objectives and targets and associated Environmental
Management Programs.
Environmental Management
Programs (EMPs)
EnviroManager's EMP section provides a place
to assign and track implemented Environmental
Programs. Information
tracked includes EMP description,
expected cost savings/benefits, operational controls, planned start/end
dates, actual start/end dates, performance monitoring criteria, responsible
program manager, budget and much more.
Once established, the designated
program manager can assign discrete milestone
tasks to accomplish established objectives and
targets and use the software to individually develop project phases, tasks,
milestones, action items and record project-related notes.
Individuals with assigned project tasks receive
automatic notifications on
their dashboard pages.
Training
Management
EnviroManager's Training Matrix Register is used
to track all environmental-related training within the organization.
The software includes automated scheduling and notification features in
addition to a Training Matrix Register to list all training requirements
and ensure that appropriate individuals receive required training .
Each user's personal dashboard has a 'My Training' link listing the individuals
upcoming training.
Communications
EnviroManager includes a web-based form to log and manage internal and
external communications.
EMS Document Management
and Controlled Record Keeping
Controlled record-keeping and document management are essential components
of an EMS. EnviroManager easily manages the creation,
approval, distribution, archiving and disposition of all controlled documents.
Within EnviroManager, organizations can easily
manage EMS forms, plans, reports, policy
documents, procedures, work instructions, and checklists
regardless of format. The software includes
over fifty boilerplate templates
that can be quickly customized and used.
To control documents,
the EMS Manager or designee has the responsibility to create, modify,
edit, archive and delete controlled documents.
EnviroManager also includes
version control, document check-in and check-out capabilities
and a detailed revision history of changed document
information.
The software also gives organizations the
ability to choose how they want to store controlled documents. Documents
can be typed into the software and saved using EnviroManager's editing
component; documents can be uploaded from local or network drives; or
documents can be linked to, if they already exist on another web server.
Emergency Preparedness
and Response
Most organizations are required to establish and maintain procedures/plans
to respond to accidents and emergencies. EnviroManager provides an easily
accessible location to store key organization
Emergency Planning documents so that personnel responding to emergencies
can quickly access the latest information and planning documents.
The software also includes an incident
tracking register to list all incidents that require corrective or preventing
action. Within the software, all incidents are recorded and investigated,
with action taken to prevent or reduce the chances of the incident reoccurring.
EnviroManager also includes a register to
list Emergency Scenarios and link these to appropriate procedures/plans,
in addition to establishing drill/testing activities where appropriate.
Monitoring and Measurement
In many cases,
organizations need to continually monitor key processes and activities
to meet regulatory requirements. The software includes a register to monitor
and measure key EMS-related organization inspection and monitoring activities.
All inspection and monitoring events can be added to this register and
tracked to make sure that they are done, with results recorded and routinely
reviewed. The monitoring register also lets organizations establish limits
so that users are automatically alerted of problems associated with limits
being exceeded.
Nonconformance, Corrective
and Preventive Action
EnviroManager provides an efficient means to process
non-conformances and corrective action -- from problem identification
to resolution. Corrective
Action Notices (CANs) and Preventive Action Notices (PANs) are recorded
and managed in a controlled fashion. As soon as a non-conformance
is entered into the system, a the EMS Manager is immediately notified
via email. The manager then assign a corrective action task and
tracks the nonconformance issue through
resolution. In basic terms, a user generates
a Corrective or Preventive Action Request (CAR/PAR) that routes the problem
through review, assignment, root cause analysis, corrective/preventive
actions and verification.
Records Management
EnviroManager stores a documented procedure
detailing how environmental records are identified and maintained. An
Register is included that lists all important EMS-related records that
need to be maintained. Since records provide
evidence to auditors and other interested parties about how your conducted
your EMS activities there are often legal requirements that require you
to keep these records for an established set time.
System Auditing/EMS Review
EnviroManager provides a place to schedule audits and general EMS reviews
and to store results from completed audits.
The audit menu collects
the following information: responsible person, auditor(s) name, audit
type (internal/external), audit title/description, scope, EMS elements
audited, agenda documents, auditee names, audit frequency, scheduled start/end,
actual start/end, audit file location and much more.
Management Review
To close the EMS cycle of 'Plan, Do, Check, Act', management review adds
an important component at the end of the loop. EnviroManager
facilitates this process by recording summary results from deliberations
during these important meetings. EnviroManager can be used to plan and
schedule meetings, distribute agenda, record minutes, assign action items
and track corrective actions
that help to keep the EMS focused on improving organizational performance.
Also see EnviroManager's Features Matrix
for a summary of the software's comprehensive EMS workflow, document and
data management features.
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